REF / ALTERNATIVE

The Laserfiche alternative for government records and document management

Laserfiche is long established in public sector records management. EDMS by Sibasi delivers the same workflow automation, statutory retention and audit discipline, modelled on the registry processes institutions in this region actually run, inside the Microsoft tenant they already license.

See it against your documents Full capability matrix

Laserfiche is established for

A long records management heritage in public sector
Low-code workflow and electronic forms design
An established partner and certification network
A large installed base, particularly in North America

What it costs you every year

Licensed per user, with published third-party comparisons putting a ten-user deployment above USD 800 per month depending on tier and modules, renewed annually and additional to Microsoft 365.

Indicative published ranges, not a vendor quotation.

REF / HEAD TO HEAD

Where Laserfiche is strongest, and what we deliver there

Taken on their own ground rather than ours. Every row below is a capability the category is known for, with what EDMS by Sibasi does about it.

Capability	What the category is known for	EDMS by Sibasi
Workflow and forms	Routing, approval and electronic forms without heavy development.	Power Automate and Power Apps: serial, parallel and conditional routing by amount or department, escalation on overdue tasks, delegation for approvers on leave, and forms built by your own team after handover.
Statutory retention and disposal	Retention schedules with defensible destruction.	Retention configured against your approved schedule and the Public Archives Act, disposition review queued to a named records officer, destruction certificates, and archival transfer packaging that preserves file references.
Registry processes	The processes public bodies are required to operate.	Minute sheets, file movement, bring-up dates, volume and folio numbering, incoming mail registration and dispatch registers, modelled as they work on paper so records officers recognise them.
Audit trail	Evidence of who did what, for auditors and regulators.	Immutable logging of views, edits, downloads, prints, permission changes and deletions, retained on an independent schedule and not editable from inside the system.
Capture and OCR at volume	Production scanning of large paper backlogs.	Batch scanning from networked MFPs with barcode separation, backfile conversion priced against a sample survey, and OCR producing searchable PDF/A including handwriting on structured forms.
Reporting to management	Visibility of backlog, turnaround and compliance.	Power BI dashboards on turnaround times, overdue approvals by department, retention coverage and adoption, built on data your team can extend without us.

REF / WHERE WE WIN

Four differences that do not change between releases

Features move. Licensing models, where your documents live, how many security surfaces you carry and who is on site when something breaks do not.

WIN-01

Built on infrastructure you already procure

Public bodies across the region already hold Microsoft 365 or can acquire it through existing agreements. Adding a separate platform means a separate procurement, a separate security assessment and a separate annual renewal.

WIN-02

Registry processes as they are actually run

Minute sheets, bring-up dates, volume and folio numbering exist because the law and the procedure manual require them. They are configured to your file plan rather than adapted from a template designed for another jurisdiction.

WIN-03

Compliance mapped to your statutes

The Public Archives and Documentation Service Act, the Data Protection Act 2019, and the Public Procurement and Asset Disposal Act, each mapped to the control that satisfies it and the evidence it produces.

WIN-04

On site, in your time zone

Escalations reach engineers in Nairobi during your working day, and those engineers travel to your offices.

You get the workflow automation and records discipline Laserfiche is known for, configured to the statutes and registry practice that actually apply to you, on a platform your institution already licenses.

Get the side-by-side costing See our pricing

REF / REFERENCES

Organisations that already trust Sibasi with their systems

Regulators, development finance institutions, public utilities, government agencies, humanitarian operations and telecoms across Africa, and further afield where the work has taken us.

Development finance
Regulator
Public utility
Development finance
Government agency
International development
Humanitarian & health
Telecommunications
Digital infrastructure
Financial sector development
Investment & energy
Government & geoscience
Trade & development
Research & science
Airline & transport
Retail & automotive
Agriculture & health
Investment & development

REF / ALSO EVALUATING

Other products on your shortlist

IMANAGE

Put us next to Laserfiche against your own numbers

Tell us your user count and the shape of your requirement. We will model five years both ways and show you the same capability running on the platform you already own.

Request the comparison Book a demo